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Personal data protection policy

 

CANIMEX GROUP is committed to protecting personal data. We pledge to provide the highest level of protection for your personal data in accordance with applicable regulations. CANIMEX GROUP has implemented a secure and efficient IT systems management policy to safeguard the company’s data and the personal data it processes.

We recommend that you carefully read this Policy, as it contains important information about your personal data. Feel free to contact us if you have any questions or comments about our Policy (see the “How to contact us?” section below).

What personal data do we collect?

Personal data refers to information related to an identified or identifiable natural person. This includes, for example, a person’s name, address, and gender.

We may collect personal data directly from you (e.g., when you apply for one of our job positions) or indirectly (e.g., from your electronic devices that interact with our website, see our “Cookie Policy” on our web site).

 

Data you directly provide to us:

  • When you apply for one of our job’s positions.
  • When you subscribe to our newsletter via our website.
  • When you participate in one of our events.
  • When you contact us through our online contact form on our website.
  • When you access the press section of our website.

 

Depending on what you provide to us, this information may include:

  • Your identity (including your first name, last name, gender, image).
  • Your contact information (including your postal address(es), email(s), phone number(s)).
  • Your personal status (including your title of civility).
  • Other information you may provide by filling out forms or contacting us (including your comments or other communications with us).

 

When you submit your application for one of our programs, the information may also include:

  • Your professional and academic status (profession, title, …).
  • Certain payment data (such as bank details for…).

 

Indirectly collected data

We may collect data when you use our website, including your IP address or other browsing data (including browser, operating system, device model), through cookies or similar technologies placed on your device. Some cookies are necessary for the proper functioning of our website, while others are used for analytical purposes to help us provide personalized services and a better digital experience.

For more information on cookies and how to modify your preferences, please read our Cookie Policy.

Why do we collect your personal data and how do we use it?

We collect and use your personal data based on one or more of the following legal bases:

  • We have obtained your prior consent (e.g., when you subscribe to our newsletter).

Please note that with this specific legal basis, you have the right to withdraw your consent at any time (see below “What are your rights regarding your personal data?”).
Depending on the context, we may use your personal data to:

  • Process your application for one of our job’s positions.
  • Conduct verifications to identify and verify your identity.
  • Send you a newsletter (with your consent) or invitations to one of our events.
  • Respond to your questions, requests, and suggestions.
  • Manage the events you have registered for and/or participated in.
    Monitor and improve our digital platforms.
  • Perform statistical analysis.
  • Provide information to regulatory authorities when required by law.

How long do we keep your personal data?

Your personal data is processed for the period necessary for the purposes for which it was collected, to comply with legal and regulatory obligations, and for the duration of any period required for the establishment, exercise, or defense of legal rights.
To determine the most appropriate retention periods for your personal data, we have specifically considered the quantity, nature, and sensitivity of your personal data, the reasons for which we collected your personal data, and applicable legal requirements.

For example:

  • Regarding candidates for our job positions: your data is retained for one year from the date of collection, then deleted.
  • Regarding newsletter recipients: your data is retained for three/four years from your last action, then deleted.
  • Regarding cookies used: they are stored for up to twelve/six months from the time they were installed on your device.

How do we disclose and transfer your personal data?

We may only disclose your personal data to the parties designated below and for the following reasons:

  • We disclose your personal data to Groupe Canimex employees who need access to it and are authorized to process it as part of their work, and who commit to maintaining confidentiality.
  • We may be required by mandatory provisions of applicable law or in the context of a legal proceeding or other legal request to disclose your personal data to authorities or third parties.
  • We may also disclose or process your personal data in accordance with applicable law to defend our legitimate interests (for example, in civil or criminal proceedings).

For a description of appropriate protection measures, you can submit your request using the contact information provided in the “How to contact us?” section below.

How do we protect your personal data?

All of your personal data is strictly confidential and will only be accessible, when necessary, by duly authorized Groupe Canimex personnel.

Groupe Canimex has implemented security measures to protect your personal data against unauthorized access and use. We follow appropriate security procedures in the storage and disclosure of your personal data to prevent unauthorized access by third parties and to prevent accidental loss of your data.

We limit access to your personal data to individuals who genuinely need it for professional reasons. Persons accessing your data are subject to a duty of confidentiality towards Groupe Canimex.

Furthermore, the company promotes best practices and respect for rights in terms of transparency and personal information protection in various ways:

  • It informs all personnel of current policies and regulations.
  • It displays the name and contact information of the person responsible for personal information.
  • It engages in various awareness-raising efforts, including:
      • information sessions on personal information protection,
      • reminders during team meetings,
      • training for its staff,
      • an action plan for the destruction and anonymization of personal information,
      • a logbook, etc.

    We have also implemented procedures to handle any suspected data security breaches. We will notify you, as well as any relevant supervisory authority, in the event of a suspected data security breach if required by law.

    We also require individuals to whom we transmit your personal data to adhere to the above. Unfortunately, the transmission of information over the Internet is not entirely secure. Therefore, we cannot guarantee the security of your personal data that you transmit to us via the Internet. Such transmission is at your own risk, and you acknowledge and agree that we disclaim all liability for any unauthorized use, distribution, damage, or destruction of your data, except to the extent required by law. Once we receive your personal data, we will apply the security measures mentioned above.

What are your rights regarding your personal data?

In accordance with applicable data protection law, you have the right to request access, rectification, erasure, and portability of your personal data, or to restrict its processing or object to it. A summary of these rights is outlined below:

  • Your right to access: the right to receive a copy of your personal data.
  • Your right to rectification: the right to request that we correct any errors in your data or complete it.
  • Your right to erasure: the right to request the deletion of your personal data in certain situations.
  • Your right to restriction of processing: the right to request that we restrict the processing of your personal data in certain circumstances, such as when you dispute the accuracy of the data.
  • Your right to data portability: the right to receive the personal data you provided to us in a structured, commonly used, and machine-readable format and/or to transmit this data to a third party in certain situations.
  • Your right to object to processing: the right to object:
    • At any time during the processing of your personal data;
    • In certain other situations, to the continuation of our processing of your personal data, for example, processing based on our legitimate interests.

When the processing of your personal data is based on your consent, you may withdraw your consent at any time, especially when you no longer wish to receive the newsletter to which you subscribed. If your consent is withdrawn, it does not prevent us from processing your personal data based on other legal bases, if applicable, such as the legitimate interests of Groupe Canimex.

If you no longer wish to receive our emails, please note that you can revoke your consent at any time directly from the “unsubscribe” link included in each email we send you. If you do so, we will promptly update our databases and take all reasonable steps to address your request as quickly as possible.

You also have the right to lodge a complaint with your local data protection authority in the event of a suspected violation of the data protection rules applicable to you.

To exercise any of these rights, please contact us using the contact details provided below (see “How to contact us?”).

Please note that if you exercise any of the rights mentioned above, you will be asked to let us know which right you wish to exercise and to provide us with certain information (copy of an ID card, passport, or other legally recognized identification) for identification purposes to process your request and protect you against fraudulent requests from third parties.

How to contact us?

For any questions related to your data, to withdraw your consent, for general inquiries, or to file a complaint, please contact our team:

  • By mail: Groupe Canimex, 285 Saint-Georges, Drummondville, Qc, Canada, J2C 4H3
  • On the Groupe Canimex website: via the dedicated contact form (www.groupecanimex.com)

For questions specifically related to emails, please remember that you can unsubscribe at any time directly through the “unsubscribe” link included in all emails we send you.

If you have questions or concerns about our Privacy Policy or data processing, you can contact the Groupe Canimex data protection officer at the following address: info@canimex.com.

Updates of this Personal Data Protection Policy

We reserve the right to modify this PERSONAL DATA PROTECTION POLICY at any time, by updating it on the Groupe Canimex website.

Our use of your personal information will always be governed by the most recent version of this PERSONAL DATA PROTECTION POLICY.